Resource bank system saves 140,000 euros for VSSHP annually

Net 1/2016,  2016-05-20

The medical staff of the VSSHP (The Hospital District of Southwest Finland) and Fujitsu have in collaboration designed a system for managers to reserve backup resources. At one clinic alone, the system saves close to 140,000 euros every year, as they don’t have to waste time in searching for backup personnel.

Fujitsu’s and VSSHP’s partnership dates as far back as to 1997. Aside from desktop services, that is, service desk and onsite support, the cooperation has expanded to cover professional and regional services. For strong authentication the hospital district uses Fujitsu’s mPollux services.

The Fujitsu-developed regional client data register Altti plays a central role at VSSHP.

”Altti allows us to share information between different organizations. The user volume is continuously growing, even though there is now an alternative system, Kanta. For example, Altti allows the viewing of ex-rays and offers a connection to the social services, which Kanta doesn’t offer yet,” CIO Yrjö Koivusalo points out.

The T hospital at TYKS in Turku, Finland, uses a location-based personal security system delivered by Fujitsu. It is an example of Fujitsu’s role as the integrator of technology and services. Cooperation with local operators, such as the real-time location system developer Ekahau or Quuppa ensures access to state-of-the-art technologies for healthcare clients.

Major cost-savings with agile booking  application

Resource bank system saves 140,000 euros for VSSHP annually

Fujitsu has done a lot of application development work for the hospital district. Among other things, basic budgeting, patient ombudsman reporting, comparisons of quotes in acquisitions, and acquisition proposals are prepared using Excel applications.

”We have solved many issues effortlessly without the burden of heavy systems. Development is flexible and cost-efficient,” Koivusalo says, content.

The Excel applications are nearly always built on databases as independent systems and with open interfaces. Moreover, the applications are often integrated with the customer’s existing systems, such as the nurses’ work shift system or the financial management system. The applications don’t require any installations and run in your regular Office environment. Even upgrades on the Office version rarely pose any problems.

Following this method, Fujitsu together with the medical staff of the VSSHP designed and implemented a system with which the managers are able to book backup staff, with real-time data processing. This easily adoptable application will also serve as a resource bank and a staff booking system. Whenever a resource is booked, the system will also ask for the reason for it, whereby the organization can gather valuable statistical data on the usage of backup staff.

The application also allows the digitization of the so-called shift borrowing system. During slow hours wards can release some of their permanent staff members to be booked by other wards – or during busy hours to leave requests for additional resources. With this application, the nurses themselves can now also sign up for extra shifts. Thereby the hospital is able to avoid hiring external backup. 

Prior to deploying this application, a sheet was spread on a wall for people to mark their shifts and free shifts using a marker.

According to research, at one clinic alone, this system saves nearly 140,000 euros per year, as time is not wasted in finding backup staff.

» Less ping-ponging of patients in VSSHP thanks to digitalization

More Information

Published in the Net Magazine 1/2016,  2016-05-20

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